AI-powered data extraction platform. Extract structured data from invoices, purchase orders, passports, and HR documents. Automates manual data entry. Integrates with QuickBooks, Microsoft Dynamics, and Zapier. ISO 27001, SOC 2, GDPR, HIPAA compliant. 4.8/5 on Capterra. Free trial. Your accounts payable team spends hours typing invoice data into spreadsheets. They make typos. You pay the wrong amounts. Procys reads the invoices. Extracts the numbers. Puts them where they belong. In seconds.
Procys uses AI to extract structured data from unstructured documents. For example, you upload a PDF invoice. The platform identifies the supplier name, invoice number, date, and total amount. Similarly, it extracts passport numbers, ID card details, or HR document fields. The output feeds directly into accounting systems like QuickBooks or Microsoft Dynamics. Consequently, manual data entry becomes unnecessary.
The extraction process takes three simple steps. First, users upload any document in PDF, JPG, JPEG, or PNG format. The platform accepts up to ten pages per file. Second, users select which fields to extract. Alternatively, they let the AI detect relevant fields automatically. Third, Procys processes the document and returns structured data within seconds. The platform supports invoices, purchase orders, receipts, passports, ID cards, HR documents, and legal papers.
Basic OCR tools extract raw text without understanding what the numbers mean. Procys, however, comprehends document context. It distinguishes between an invoice number and a customer number. It separates the total amount from individual line items. Therefore, the extracted data requires no manual cleanup. The platform also learns from usage patterns. Over time, it improves accuracy for recurring document types.
Procys handles sensitive financial and personal data with enterprise-grade security. The platform holds ISO 27001 certification for information security management. Additionally, it complies with SOC 2, GDPR, and HIPAA standards. All data remains SSL-encrypted during transmission and storage. The platform uses AWS and Google Cloud infrastructure. Consequently, audit teams trust Procys for compliance-heavy workflows.
Extracted data must reach the right business applications. Procys integrates directly with popular accounting and ERP platforms. For instance, QuickBooks and QuickBooks Desktop receive invoice data automatically. Microsoft Dynamics 365 Finance and Microsoft Business Central also connect seamlessly. Holded and Twinfield serve accounting firms. Furthermore, Zapier connects Procys to thousands of other applications. This integration ecosystem eliminates manual data transfer.
A medium-sized company processes 500 supplier invoices each month. Before Procys, an AP clerk spent 15 hours weekly typing invoice data into QuickBooks. Manual errors occurred regularly. Using Procys, the same clerk uploads invoices in batches. The platform extracts all fields and pushes them directly to QuickBooks. Consequently, processing time drops to three hours weekly. Error rates approach zero.
A travel agency handles hundreds of passports and ID cards for visa applications. Manual data extraction takes five minutes per document. Staff make typos in passenger names, leading to rejected visa applications. Procys extracts passport numbers, full names, birth dates, and nationalities within seconds. The agency processes 100 documents in under 15 minutes. Accuracy reaches 99 percent.
A logistics company receives purchase orders and delivery notes from 50 different suppliers. Each document has a unique format. Manual processing creates bottlenecks at the warehouse. Procys adapts to each supplier’s document layout automatically. It extracts order numbers, item quantities, and shipping addresses. Therefore, warehouse staff receive structured data immediately without manual sorting.
An accounting firm manages invoices for 200 small business clients. Each client uses different accounting software. Manual data entry across multiple systems creates inefficiency. Procys integrates with QuickBooks for some clients and Microsoft Dynamics for others. The firm processes all invoices through one platform. Data routes to the correct system automatically. Thus, the firm scales its client base without hiring additional staff.
An HR department processes 50 new hires monthly. Each new employee submits identification documents, tax forms, and address verification. Manually extracting this data takes 10 minutes per employee. Procys extracts all required fields from passports, ID cards, and tax documents within seconds. Consequently, the HR team reduces onboarding time from 8 hours to 1 hour monthly.
Finance and accounting teams processing high volumes of invoices find practical value here. Accounts payable departments automating supplier invoice processing use the platform. Travel agencies handling passport and ID document extraction benefit from the AI. Logistics companies processing purchase orders and delivery notes use Procys. HR departments managing employee document onboarding use the tool. Accounting firms serving multiple clients leverage the integration ecosystem. Any organization that manually enters data from documents can use Procys.
Organizations processing fewer than 100 documents monthly may find manual entry sufficient. Teams needing only basic PDF to text conversion without structured field extraction could use simpler free tools. Companies with extremely low data security requirements may not need ISO 27001 certification. Organizations that have already implemented custom RPA solutions for document processing may not need additional platforms. Teams requiring offline processing without cloud connectivity cannot use this service.
Procys extracts data from invoices, purchase orders, receipts, passports, ID cards, HR documents (tax forms, employment verification), legal documents (contracts, agreements), and business forms. Each document type uses specialized AI models trained on real-world samples. The platform also supports custom field extraction for unique business documents.
Beyond direct extraction, Procys converts documents to multiple formats. PDF to OCR creates searchable PDFs from scanned images. PDF to Text, PDF to Excel, PDF to CSV, PDF to XML, and PDF to JSON serve different data integration needs. Image to Excel converts photograph-based documents into spreadsheet data.
In my experience, Procys works well for structured documents with consistent layouts like invoices, passports, and purchase orders. However, the platform may not suit highly unstructured documents with unpredictable formatting, such as handwritten notes or damaged scans with poor image quality. For those cases, manual data entry or specialized forensic document processing would serve better despite higher labor costs. Similarly, organizations with extremely high-volume processing needs (millions of documents monthly) should validate platform scalability through enterprise pricing discussions.
Procys offers a free trial without requiring a credit card. Users test the platform with their own documents before committing. Paid plans unlock higher processing volumes and advanced features. The pricing page on the website details current rates.
You can start automating your document data extraction for free today at procys.com — upload invoices, purchase orders, or passports, extract structured data in seconds, integrate with QuickBooks, Microsoft Dynamics, and Zapier, ISO 27001, SOC 2, and GDPR compliant, rated 4.8/5 on Capterra, free trial available, no credit card required. When you’re searching for AI document processing platforms that combine data extraction with compliance and ERP integration, intelligencejet is where finance and operations teams find their efficiency partner. This listing is brought to you by Intelligence Jet — the directory that curates the most innovative AI business automation tools for accounting, finance, and document management. For more AI-powered business automation and document processing tools, explore the business category on Intelligence Jet.
